Swancon XXX



Committee Meeting 28/11/2004

Meeting opens 2.10 pm

Present: Elaine Kemp, Steve Gunnell, Stephen Dedman, Cathy Cupitt,
Alistair McKie, PRK, Tori, Tiki,



1. Secretary – Sue Isle resigned. WASFF will not insist that we
remove Sue as a signatory from the bank account, nor that we replace her
as a committee position. However, someone will be needed to co-ordinate
program book and other publications. Cathy is willing to do layout and
editing for publications if she has a gopher who will assist in chasing
people up. Will call for volunteers.



2. Treasurer’s Report – taken approximately $10,500 in
memberships, plus $600 in fundraising with more to come. No money yet
from movie screenings; $390 from wine; $133 from raffle at launch.
T-shirts and chocolates losing money. Have enough money for airfares,
and on target to pay for hotel rooms.



3. Programmer’s Report – draft program shown to
committee. Space left for LARPing. Need times that the bar is
available, and details of market day and art show. Cathy pointed out
that time must be left for Swancon 31 launch, but only 1 hour is needed
for awards ceremony.



4. Hotel – Steveg and Elaine to re-visit and walk
through hotel to discuss room bookings for programming, guests, and
storage.



5. MCs needed for Opening Ceremony (Simono?), Awards
Ceremony (Gina? Emma? Helen Merrick?) and Closing Ceremony (?).
Volunteer needed to count votes for awards; Steveg volunteered to
assist.



6. Masquerade theme: Carnival of the Senses. Budget:
$1000 for set-up and sound – figure cost of sound. $100 for prizes.
Sponsors wanted for prizes.



7. Academic and expert stream: Cathy to approach
academics and organizations.



8. Children’s programming: Laurton to pick day. Tiki
to organize touch-and-smell walk through King’s Park.



9. Art Show. Room allocated, $500 allocated for
hardware, donors needed for prizes. Art show has room for Friday and
Saturday, Market Day for Sunday.



10. PR – Ghoti has programming notes and call for Academic
Papers. Needs: art show rules, art show registration form, short story
competition details. Tori to write Gaming Program notes. Deadline:
Wednesday 1st December.



11. Alistair to compile gopher register.



12. Programming meeting: December 5th, 1.30 pm, Fast
Eddie’s. Full concom meeting December 11th, 1 pm.



13. Sarah handling T-shirt orders, dinner with Charles de
Lint.